Olympus America Inc. Senior Human Resources Coordinator in Waltham, Massachusetts

Job Duties::

As a SR HR Coordinator working on the HR team, you will be empowered and inspired to do your best work. A typical day for you will include:

  • Maintaining monitoring for administering leaves for all employees under scope of responsibility; accurately monitoring FMLA utilization and payment of disability benefits from insurers and payroll.

  • Via front line contact with employees, advising Human Resources management of possible ADA accommodation issues.

  • In collaboration with other members of the HR Team, reviewing and improving existing leave policies and practices.

  • Serving as the primary Attendance Administrator by ensuring that the data for processing attendance represents an accurate population and ensures timely and accurate transmission of data to Corporate Payroll; resolving any discrepancies by working with managers supervisors and attendance contacts to update and maintain changes to system.

  • Where necessary, working with third party providers to resolve system issues and implement enhancements and systems changes.

  • Communicating regularly with payroll regarding weekly transmission.

  • Training and providing support to all attendance contacts and managers.

  • Assisting with Worker's Compensation claims and accident reports for all employees under scope of responsibility.

  • May work with carrier to investigate questionable claims, correct discrepancies and provide additional information.

  • Providing process improvement recommendations.

  • Working with supervisor and employee to ensure work restrictions are adhered to.

  • May partner with EHS&F personnel to ensure accuracy and completeness.

  • May participate on the local Safety Committee to assist with the development and enforcement of good safety standards and procedures.

  • Facilitating and scheduling all aspects of New Hire Orientation.

  • Working with HR Team to continuously update revise New Hire Orientation materials to ensure that they are current and that they reflect current Corporate initiatives.

  • Preparing new hire paperwork, benefits packets, various policy forms and I-9 verification.

  • Creating and maintain individual employee files.

  • Owning all HR components of employee badge administration.

  • Administering termination process including, but not limited to, completing forms, preparing termination letter where applicable, ensuring the scheduling of exit interviews, and coordinating final payroll.

  • Conducting exit interviews in absence of HR Management.

  • Gathering appropriate information as is required, and submits to the appropriate state unemployment office within established timelines.

  • Serving as primary point of contact at location for managers and employees relative to general HR inquiries.

  • May liaise with employees to resolve benefit and payroll related issues.

  • May assist OCA Benefits with open enrollment and wellness initiatives.

Job Requirements::


  • Bachelor's Degree or commensurate experience may be substituted for degree.

  • Minimum of 3 years HR experience; medical manufacturing environment is preferred; ​PHR is preferred


  • Thorough knowledge of benefits laws and regulations including ERISA, COBRA and HIPPA.

  • Thorough knowledge of payroll process and procedures.

  • Thorough knowledge of recruiting objectives and process.

  • Thorough knowledge of compensation or HRIS objectives and process.

  • Proficiency with computer systems, including Microsoft Office, HRIS systems, ADP EZLabor, Interviews, ER Investigations.

  • Professional demeanour with the ability to be able to effectively communicate with and resolve issues for employees at all levels throughout the organization.

  • Ability to shift priorities quickly.

  • Demonstrated strong oral and written communication skills.

  • Extremely organized and detail oriented.

  • Proven customer focus and skill at handling stressful issues in a courteous, professional manner.

  • Comfortable and adept at interacting with employees at all levels of the company.

  • Ability to maintain confidentiality, lead projects and work independently.

We realize work isn’t just a job to you.

It’s a big part of your life, but not the only part. That’s why we offer competitive salaries, a robust 401(k) program, annual bonus program and comprehensive medical benefits, as well as tuition reimbursement, flexible schedules, parental and adoption leave, on-site services and Colleague Affinity Networks — so you can be ready for where life can take you.

Job Description:

Are you looking for a company that cares about people’s lives and health, including yours? At Olympus, we help make people’s lives healthier, safer and more fulfilling, every day. We’re currently looking for a Sr. HR Coordinator to join us in our Waltham, MA office.

Let’s inspire healthier lives, together.

The Senior Human Resources Coordinator is responsible for HR related program administration and support for all employees at a particular location (regardless of business group) and in some cases field based employees. The incumbent oversees several Human Resource services to ensure they are properly administered and serves as a front line resource relative to employee inquiries regarding HR programs and procedures. In addition, he/she interfaces directly with the Corporate HR Staff on various human resources and payroll related issues and initiatives.

About Us:

At Olympus, we put a lot of good back into the world, and what we do really matters. We are committed to making people’s lives healthier, safer and more fulfilling every day by crafting innovative optical and digital solutions in medical technologies, microscopy, industrial solutions, cameras, and audio recorders.

We view our relationship with and commitment to our employees with the same passion. Everything we do at Olympus is a reflection of our vision, and everyone here helps to make it a reality. We’re invested in our employees, great ideas, and how they impact the communities around us. We see the world through multiple lenses and come together to find the right answers; the best solutions.



Olympus America Inc

Olympus embraces diversity and inclusion. As an Equal Opportunity Employer, our policies as well as our values prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification. EOE Minorities/Females/Veterans/Disabled

Company URL:

Olympus America Inc at http://www.olympusamerica.com/

Posting Title:

Senior Human Resources Coordinator

Posting Locations:

Massachusetts, Waltham

Job Family:

Human Resources

Work Location:

Waltham OCA

Auto req ID:



Olympus is an Equal Opportunity Employer, and our policies prohibit unlawful discrimination based on an employee's or applicant's race, color, sex, age, physical or mental disability, national origin, religion, sexual orientation, gender identity and/or expression, marital status, genetic information, ancestry, military or veteran status, or any other federal, state or local protected classification.